BYLAWS

 

OF THE

 

BATON ROUGE CORVETTE CLUB

 

 

APPROVED BY THE EXECUTIVE BOARD ON TUESDAY, JUNE 5, 2007

 

APPROVED BY THE GENERAL MEMBERSHIP ON THURSDAY, JULY 12, 2007

 

 

 

 

                   JIM MCLIN                         DIANE BOCKING

                  PRESIDENT                              SECRETARY

 

 

 

 

 

BRCC BYLAWS REVISED JULY 12, 2007     


INDEX

 

BYLAWS

 

OF THE

 

BATON ROUGE CORVETTE CLUB

 

 

                                                                                                                        Page Number

 

ARTICLE I               Name………………………………………………..                        1

 

ARTICLE II             Object……………………………………………….            1

 

ARTICLE III                        Emblem……………………………………………..            1

 

ARTICLE IV                        Members…………………………………………….           2

  Section 1.                  Membership Eligibility…………………………….            2

  Section 2.                  Admission Procedure………………………………            2

  Section 3.                  Member……………………………………………..            2

  Section 4.                  Associate Member………………………………….            2

  Section 5.                  Auxiliary Member………………………………….            2

  Section 6.                  Honorary Member………………………………….           2

  Section 7.                  Sponsoring Member……………………………….            2

  Section 8.                  Resignation from Membership……………………            2

  Section 9.                  Expulsion……………………………………………           2

 

ARTICLE V             Officers………………………………………………          3

  Section 1.                  Elected Officers……………………………………..           3

  Section 2.                  Honorary Position………………………………….            3

  Section 3.                  President Duties and Responsibilities……………..            3

  Section 4.                  Vice-President Duties and Responsibilities……….            3

  Section 5.                  Secretary Duties and Responsibilities……………..            4

  Section 6.                  Treasurer Duties and Responsibilities…………….            4

  Section 7.                  Director Duties and Responsibilities………………            4

  Section 8.                  Immediate Past-President Duties and Responsibilities..            4

 

ARTICLE VI                        Office-Holding Eligibility…………………………..            5

  Section 1.                  President Eligibility…………………………………           5

  Section 2.                  Vice-President, Secretary, Treasurer Eligibility….            5

  Section 3.                  Director Eligibility………………………………….            5

  Section 4.                  Continuous Active Member or Associate Member.           5

  Section 5.                  Active Member or Associate Member……………..           5

 

 

BRCC BYLAWS REVISED JULY 12, 2007                                                                                       INDEX PAGE 1 OF 3

ARTICLE VII          Office-Holding Limitations………………………….          5

  Section 1.                  Elected Officers and Directors………………………         5

 

ARTICLE VIII         Term of Office………………………………………..         5

  Section 1.                  Elected Officers and Directors………………………         5

  Section 2.                  Elected Officers and Directors Length of Term……        5

  Section 3.                  Newsletter/Website Editor …………………………..         5

  Section 4.                  Homecoming and Parades Chairperson……………         5

 

 

ARTICLE IX                        Voting………………………………………………….        6

  Section 1.                  Members and Associate Members…………………..         6

  Section 2.                  Executive Board Members……………………………       6

  Section 3.                  Newsletter and Website Editor……………………….       6

  Section 4.                  Homecoming and Parades Chairperson…………….        6

  Section 5.                  Majority Vote…………………………………………        6

  Section 6.                  Revoking a Motion or Resolution……………………        6

 

ARTICLE X             Vacancies………………………………………………       6

  Section 1.                  Office of the President………………………………..        6

  Section 2.                  Office of Vice-President, Secretary, Treasurer, and

                                    Directors……………………………………………….       6

 

ARTICLE XI                        General Membership Meeting……………………….        6

  Section 1.                  Day and Time…………………………………………        6

  Section 2.                  Quorum………………………………………………..        6

 

ARTICLE XII          Annual Meeting……………………………………….        7

  Section 1.                  Month and Time………………………………………       7

  Section 2.                  Quorum………………………………………………..        7

 

ARTICLE XIII         Executive Board Meetings……………………………        7

  Section 1.                  Executive Board Members……………………………       7

  Section 2.                  Day and Time………………………………………….       7

  Section 3.                  Minutes…………………………………………………      7

  Section 4.                  Quorum…………………………………………………      7

 

ARTICLE XIV         Special Executive Board Meetings……………………       7

  Section 1.                  Who Can Convene…………………………………….       7

  Section 2.                  Notification…………………………………………….       7

  Section 3.                  Quorum…………………………………………………      7

 

 

 

 

 

BRCC BYLAWS REVISED JULY 12, 2007                                                                                       INDEX PAGE 2 OF 3

ARTICLE XV          Committees……………………………………………..      8

  Section 1.                  Newsletter and/or Website Editor Position…………..       8

  Section 2.                  Homecoming and Parades Chairperson………………     8

  Section 3.                  BRCC Car Show Committee………………………….      8

  Section 4.                  Christmas Party Committee…………………………..       8

  Section 5.                  Confederation Representative(s) Committee………...       8

  Section 6.                  Nominating Committee………………………………..       9

  Section 7.                  Race Track Committee………………………………..       9

  Section 8.                  Sponsor Committee……………………………………       9

  Section 9.                  St. Jude Open Car Show Committee…………………      9

  Section 10.                Telephone Committee…………………………………       9

  Section 11.                Other Committees……………………………………..       9

  Section 12.                President’s Ex-Officio…………………………………       9

 

ARTICLE XVI         Parliamentary Authority………………………………      9

 

ARTICLE XVII       Amendments of Bylaws…………………………………    10

 

ARTICLE XVIII      Club Related Expenses…………………………………     10

  Section 1.                  BRCC Events Expenses………………………………..     10

  Section 2.                  Donations/Flowers/Plants for Deceased……………….     10

 

ARTICLE XIX         Dissolution of BRCC……………………………………    10

 

ARTICLE XX          Fiscal Year………………………………………………     11

 

ARTICLE XXI         Annual Dues…………………………………………….     11

  Section 1.                  Annual Dues From Current Members………………..     11

  Section 2.                  Annual Dues From New Applicants…………………..     11

  Section 3.                  Approval of Dues……………………………………….     11

  Section 4.                  Dues Schedule…………………………………………..     11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BRCC BYLAWS REVISED JULY 12, 2007                                                                                       INDEX PAGE 3 OF 3

 

BYLAWS

OF THE

BATON ROUGE CORVETTE CLUB

 

 

ARTICLE I

 

Name

 

The Baton Rouge Corvette Club Inc., Baton Rouge, Louisiana, herein referred to as BRCC.

 

ARTICLE II

 

Object

 

Section 1.      To bring together and encourage persons interested in the preservation, ownership, and operation of Corvette sports cars.

 

Section 2.      To act as a source of technical and other information useful or interesting to Corvette owners.

 

Section 3.      To sponsor, promote and sanction safe sports car events and social activities among members, other Corvette Clubs, and other sport car enthusiasts.

 

Section 4.      To operate as a non-profit organization without regard to age, color, creed, disability, gender, nationality, race, sexual orientation, or political affiliations.

 

 

ARTICLE III

 

Emblem

 

The emblem of the BRCC shall be a red Corvette in the center; the name Baton Rouge Corvette Club Inc. curved above; Baton Rouge, LA in a straight line below; the Corvette crossed flags in red, white and black on the left; the Chevrolet “Bow-tie” in black background with white letters on the right.

ARTICLE IV

 

Members

 

Section 1.      Membership Eligibility.       Any licensed driver who is an owner, principal operator, or preparing to purchase a Corvette within a year of application and meets all state motor vehicle registration, licensing and insurance requirements is eligible for membership.

 

Section 2.      Admission Procedure.        The applicant shall be proposed by a BRCC member and shall complete a Membership Application with the first year’s annual dues.  The Membership Application shall be sent to the Secretary who shall submit it at the next meeting of the Executive Board.  A majority vote of the Executive Board is required for membership.  If the applicant is not approved, the first year’s dues will be returned.  (See Article XX).

 

Section 3.      Member.        A member shall have met the membership eligibility requirements of Article IV, Section 1, has paid annual dues and submitted a Membership Application.  A member shall have full voting rights and privileges.

 

Section 4.      Associate Member.  An associate member shall have met the eligibility requirements of Article IV, Section 1, and has been designated by a member any time during the fiscal year.  An associate member shall have full voting rights and privileges.

 

Section 5.      Auxiliary Member.    An applicant must show active membership in any other automotive club to apply for auxiliary membership.  An auxiliary member shall not vote or hold office.  However, any and all associated costs for any BRCC social event must be borne by the auxiliary member not by the BRCC.

 

Section 6.      Honorary Member.   The Executive Board can offer an honorary membership to any person who has demonstrated an interest in BRCC.  An honorary member shall pay no dues, vote or hold office, but can attend all BRCC activities and functions provided all requirements for attendance are satisfied.

 

Section 7.      Sponsoring Member.          Any member or organization that donates to BRCC monies or services in an amount greater than $1,000 in a calendar year may be offered a sponsoring membership by the Executive Board.  A suitable statement in BRCC publications shall recognize the generous contribution of the member or organization.

 

Section 8.      Resignation from Membership.    Any member desiring to resign from BRCC shall submit a letter of resignation to the Secretary who shall present it to the Executive Board for action.  The resigning member shall forfeit all paid dues.

 

Section 9.      Expulsion.     The Executive Board may expel any member for infraction of BRCC rules or other inappropriate actions that are detrimental to BRCC.  Before expulsion, the member shall have the opportunity to submit in writing, or in person, his position concerning the infraction.  The member shall be notified that a special Executive Board meeting shall be held to discuss such actions.  An expelled member shall forfeit all annual dues.

ARTICLE V

 

Officers

 

Section 1.      Elected Officers.       The elected officers of BRCC shall be a President, a Vice-President, a Secretary, a Treasurer, and six (6) Directors WHEN POSSIBLE, with full voting power.  President shall only vote in the case of a tie breaker.

 

Section 2.      Honorary Position.   The immediate Past-President shall assume an honorary position on the Executive Board at the end of his/her presidential term without voting privileges.

 

Section 3.      President Duties and Responsibilities:

1.                  To appoint committees and the chairpersons.

2.                  To appoint a Secretary Pro-Temp in the absence of the Secretary from any meeting.

3.                  To maintain and project a positive public image.

4.                  To maintain the official BRCC Post Office Box.

5.                  To open all meetings at the appointed time by taking the chair and calling the meetings to order having ascertained that a quorum is present.

6.                  To announce in proper sequence the business that comes before the meetings in accordance with the prescribed order of business.

7.                  To recognize members who are entitled to the floor.

8.                  To state and to put to vote all questions that legitimately comes before the meetings as motions or that otherwise arise in the course of proceedings and to announce the result of each vote, or if a motion that is not in order is made, to rule it out of order.

9.                  To expedite business in every way compatible with the BRCC bylaws and the rights of members.

10.             To respond to inquiries of members relating to parliamentary procedure or information.

11.             To authenticate by signature, when necessary, all acts, orders, and proceedings of the meetings.

12.             To declare the meetings adjourned when the members so vote, or at any time in the event of a sudden emergency affecting the safety of those present.

13.             To serve as Immediate Past-President upon completion of the elected term of office until replaced through the election process.

 

Section 4.      Vice-President Duties and Responsibilities:

1.                  To assume the duties of the President if the President is absent, resigns, inability to act or unwillingness to perform the duties as listed in Article V, Section 1.

2.                  To be the events coordinator.

Section 5.      Secretary Duties and Responsibilities:

  1. To attend all meetings and record all the proceedings of each meeting, usually called the minutes.
  2. To make the minutes and records available to members via newsletter/web site.
  3. To receive all membership applications.
  4. To keep and distribute the official membership roster.
  5. To call and record the roll when required for a vote.
  6. To receive and tabulate all votes taken and report the tally to the President.
  7. To furnish members with membership packets.
  8. To maintain record books in which the bylaws, standing rules, and minutes are kept and to have the current record books available at every meeting.
  9. To conduct the general correspondence of BRCC.
  10. To call the meeting to order and assume the duties of the President and Vice-President if both are absent, resigns, inability to act or unwillingness to perform the duties as listed in Article V, Section 1.

 

Section 6.      Treasurer Duties and Responsibilities:

  1. To be entrusted with the custody of all funds, assets, debts, and obligations of BRCC and with the President, prepare and submit an annual audit and budget.
  2. To ensure that no obligation, debt or other liability shall be incurred without the specific approval of the Executive Board and/or membership.
  3. To ensure that the Executive Board or general membership shall approve reimbursement to members for BRCC expenses based on acceptable receipts.
  4. To maintain a checking account at a bank approved by the Executive Board and ensure that all checks are signed by either the Treasurer or President.
  5. To maintain and store bank statements in chronological order.
  6. To submit a written report on the financial status of BRCC quarterly at Board meetings and report orally a financial report at all other meetings.
  7. No monetary amount should be given in the newsletter or web site when publishing minutes of each meeting but rather a general statement that a financial report was given and bills were presented for payment.

 

Section 7.      Director Duties and Responsibilities:

  1. To represent his/her constituents as shown on the membership list.
  2. To present concerns and issues of his/her constituents to the Executive Board.
  3. To solicit recommendations from members for improving BRCC.
  4. To inform and advise members of BRCC procedures and bylaws.
  5. To inform and encourage the membership to participate in BRCC events.
  6. To assume position on the Telephone Committee.

 

Section 8.  Immediate Past-President Duties and Responsibilities:

  1. Attend all general membership and executive board meetings to provide advise and counsel.
  2. To accept assignments and appointments as requested by the President.
  3. To serve as the chairperson of the Nominating Committee.

 

ARTICLE VI

 

Office-Holding Eligibility

 

Section 1.      President Eligibility. Any candidate for office of President shall be an active member or associate member, shall have served on the Executive Board for at least one year, and shall have been a continuous active member (no break in membership) from the time of service on the board to the time of assuming office.

 

Section 2.      Vice-President, Secretary, and Treasurer Eligibility.     Any candidate for the office of Vice-President, Secretary, or Treasurer shall be an active member or associate member for at least one year at the time of assuming office.

 

Section 3.      Director Eligibility.    Any candidate for the office of Director shall be an active member or associate member.

 

Section 4.      Continuous Active is defined as a member or associate member who has not had a break in his or her membership for the required period of time.

 

Section 5.      Active member or associate member is defined as attending General Membership Meetings and participating in BRCC sponsored functions.

 

ARTICLE VII

 

Office-Holding Limitations

 

Section 1.      Elected Officers and Directors.      Elected Officers and Directors shall not hold more than one office at a time.

 

ARTICLE VIII

 

Term of Office

 

Section 1.      Elected Officers and Directors shall be chosen by ballot of the members present at the Annual Meeting and shall assume office on the first of January after their election.

 

Section 2.      Elected Officers, President, Vice-President, Secretary, Treasurer and Director term of office shall be TWO years.

 

Section 3.      The Newsletter and Website Editor is appointed by the President, shall have no term limitation, no office status, but shall have voting privileges.

 

Section 4.      The Homecoming and Parades Chairperson is appointed by the President, shall have no term limitation, no office status, but shall have voting privileges.

ARTICLE IX

 

Voting

 

Section 1.      Members and Associate Members shall be physically present at General Membership and Annual Meetings to vote and shall have one vote each.

 

Section 2.      Executive Board Members shall be physically present at Executive Board Meetings to vote and shall have one vote each.

 

Section 3.      Newsletter and Website Editor is appointed by the President and shall be physically present at Executive Board Meetings to vote and shall have one vote each.

 

Section 4.      Homecoming and Parades Chairperson is appointed by the President and shall be physically present at Executive Board Meetings to vote and shall have one vote each.

 

Section 5.      A majority vote of the members present shall be required for approval of motions or resolutions at all meetings.

 

Section 6.      Approval of motions or resolutions by the General Membership cannot be revoked by the Executive Board.  Only the General Membership can vote to revoke a motion or resolution it had approved.

 

ARTICLE X

 

Vacancies

 

Section 1.      Office of President.  If the office of President becomes vacant, the Vice-President shall fill the unexpired term.

 

Section 2.      Office of Vice-President, Secretary, Treasurer or Director.  If the office of Vice-President, Secretary, Treasurer or Director becomes vacant, an election will be held to fill the unexpired term.

 

ARTICLE XI

 

General Membership Meeting

 

Section 1.      General Membership Meetings shall be held each month, at 7:00 P.M. unless otherwise scheduled.  The time and place shall be published in the minutes, newsletter and web site.

 

Section 2.      Quorum.        The members present shall constitute a quorum.

ARTICLE XII

 

Annual Meeting

 

Section 1.      The General Membership Meeting held in November, at 7:00 P.M. shall be known as the Annual Meeting for the purpose of electing officers, directors, receiving reports of officers and committees, and for any other business brought before the membership.  The date and place shall be published in the minutes, newsletter, and web site.

 

Section 2.      Quorum.        The members present shall constitute a quorum.

 

ARTICLE XIII

 

Executive Board Meetings

 

Section 1.      Executive Board Members.            BRCC Officers, Directors, Newsletter and/or Website Editor, Homecoming and Parades Chairperson shall constitute the Executive Board.

 

Section 2.      Executive Board Meetings shall be held each month at 7:00 P.M. unless otherwise scheduled.  The date and place shall be published in the minutes, newsletter and website.

 

Section 3.      Minutes of the Executive Board Meetings shall not be a matter of public record.

 

Section 4.      Quorum.        The members present shall constitute a quorum.

 

ARTICLE XIV

 

Special Executive Board Meetings

 

Section 1.      The President or three (3) members of the Board can convene a Special Executive Board Meeting.

 

Section 2.      All Executive Board Members shall be notified at least (72) hours before the scheduled meeting.

 

Section 3.      The members present shall constitute a quorum.

ARTICLE XV

 

Committees

 

Section 1.      Newsletter and/or Website Editor Position.         The Newsletter and/or Website Editor is appointed by the President, shall have voting privileges, shall have no term limitation, and whose duties and responsibilities are:

Ø      Coordinate, maintain and upgrade the website and/or newsletter.

Ø      Ensure the newsletter is received by members before the General Membership Meetings by mail or web site.

Ø      Appoint a Newsletter staff, when necessary.

Ø      Coordinate with the Secretary and Treasurer as to who shall receive the Newsletter by mail or web site.

Ø      Provide information and announcements related to BRCC.

Ø      Project a positive image of BRCC to the general membership and the public.

Ø      Attend all General Membership and Executive Board meetings.

 

Section 2.      Homecoming and Parades Chairperson.  The Homecoming and Parades Chairperson shall be appointed by the President, shall have voting privileges and whose duties and responsibilities are:

Ø      Receive requests and schedules from organizations for parades and homecoming activities.

Ø      Coordinate the request(s) with the membership.

Ø      Forward any donations from the requesting organization(s) to the Treasurer.

Ø      Attend all General Membership and Executive Board meetings.

 

Section 3.      BRCC Car Show Committee.        A BRCC Car Show Committee shall be appointed by the President and whose duties and responsibilities are:

Ø      It shall be the duty of this committee to act as the focal point for organizing, coordinating and advertising all BRCC Car Shows, except the St. Jude Car Show, with other car clubs, car owners and the general public.

 

Section 4.      Christmas Party Committee.          A Christmas Party Committee shall be appointed by the President and whose duties and responsibilities are:

Ø      It shall be the duty of this committee to plan, budget, and arrange the annual club    Christmas Party.

 

Section 5.      Confederation Representative(s) Committee.    A Confederation Representative(s) Committee shall be appointed by the President and whose duties and responsibilities are:

Ø      To represent BRCC at the Confederation of Corvette Clubs (CCC) to coordinate calendar of events among the Louisiana car clubs.

Section 6.      Nominating Committee.     A Nominating Committee shall be composed of the Immediate Past President as chairperson, two (2) past officers, and three (3) members all appointed by the Immediate Past President at the General Membership Meeting held in July.  If the Immediate Past President is not available, the Immediate Past Vice President shall become chairperson and whose duties and responsibilities are:

Ø      To call all eligible members for the elected positions at the Annual Meeting in November. 

Ø      The Nominating Committee shall present a list of candidates at the General Membership Meeting held in September.  Additional nominations from the floor shall be permitted during the October General Membership Meeting. 

Ø      The Nominating Committee shall review the eligibility of all candidates and present the official list to the President as soon as possible after the October Meeting.  Upon acceptance of the list of candidates by the President, the duties of the Nominating Committee shall terminate.

 

Section 7.      Race Track Committee.      A Sponsor Committee shall be appointed by the President and whose duty and responsibility is:

Ø      It shall be the duty of this committee to organize safe race track functions.

 

Section 8.      Sponsor Committee.           A Sponsor Committee shall be appointed by the President and whose duties and responsibilities are:

Ø      It shall be the duty of this committee to coordinate and inform our sponsors of    BRCC activities and mutual participation.

 

Section 9.      St. Jude Open Car Show.  A St. Jude Open Car Show Committee shall be appointed by the President and whose duties and responsibilities are:

Ø      It shall be the duty of this committee to organize, coordinate, and advertise the St. Jude Car Show with other car clubs, car owners, and the public.

 

Section 10.    Telephone Committee.       A Telephone Committee composed of up to six (6) Directors, shall assume their positions on January 1st  following their election into office and whose duties and responsibilities are:

Ø      To telephone members to inform them of BRCC activities or events or solicit their opinion and concerns.

 

Section 11.    Other Committees.  Other committees, standing or special, shall be appointed by the President or the Executive Board as deemed necessary to carry on the work of BRCC.

 

Section 12.    President’s Ex-Officio.        The President shall be an ex-officio member of all committees except the Nominating Committee.

 

ARTICLE XVI

 

Parliamentary Authority

 

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the BRCC in all cases to which they are applicable and in which they are not inconsistent with these bylaws.

 

ARTICLE XVII

 

Amendments of Bylaws

 

Section 1.      Amendments of bylaws or addendums by a member of the Executive Board shall be made directly to the Executive Board for discussion.

 

Section 2.      Amendments of bylaws or addendums by a member or associate member shall be made to a Director for review.  The Director shall present the amendment to the Executive Board for Discussion.

 

 

Section 3.      If the Executive Board approves the amendment of bylaws or addendums, it shall be presented to the general membership meeting for discussion and motion.  The motion shall be published in the minutes, newsletter, and web site.  A vote on the motion shall be at the next General Membership Meeting.

 

Section 4.      Any ten members or associate members may propose an amendment or addendum of the bylaws at a General Membership Meeting for discussion and motion.  The motion shall be published in the minutes, newsletter, and web site.  A vote on the motion shall be at the next General Membership Meeting.

 

ARTICLE XVIII

 

CLUB EXPENSES

 

Section 1.      BRCC Events Expenses.   All BRCC events/activities/functions that require BRCC to encounter an output toward the cost of such events/activities/functions will be estimated and the BRCC membership shall approve any monetary amount exceeding $75.00 for each event/activity/function.

 

Section 2.      Donations/Flowers/Plants for Deceased.            BRCC will make donations or order flowers/plants for deceased club members or immediate family members in the amount of $100.00.  Immediate family member(s) of club member shall be spouse, children, and parents.

 

ARTICLE XIX

 

Dissolution of BRCC

 

Section 1.      Dissolution of BRCC shall follow the same procedures as Section XVII.

 

Section 2.      At the time of dissolution, all club liabilities shall first be paid and any remaining assets shall be donated to a charity approved by the General Membership.

ARTICLE XX

 

Fiscal Year

 

The fiscal year shall be the calendar year:         The First of January through the 31st of December.

 

ARTICLE XXI

 

Annual Dues

 

Section 1.      Annual Dues from Current Members.

Ø      The annual dues from current members shall be payable with a new membership application by the first General Membership Meeting in January.

 

Section 2.      Annual Dues from New Applicants.

Ø      The first year’s annual dues shall be submitted with an application for membership.  If the application is not approved, the first year’s dues will be returned.

Ø      If annual dues are received from a new member on or after the first of October, the annual dues shall be applied to the following year starting on the first of January.

Ø      The new member and associate member may attend any BRCC social events held between the first of October and the 31st of December, however, any and all associated costs must be borne by the new member and associate member, not by the BRCC.

 

Section 3.      Approval of Dues.    Annual dues shall be approved by a majority vote of the Executive Board and approved by a majority vote of the members present at a General Membership Meeting.

 

 

Section 4.      Dues Schedule

 

Member and one (1) Associate Member……………………….            $50.00 per year

 

Auxiliary Member………………………………………………… $15.00 per year

 

Sponsor…………………………………………………………… $          -0-

 

Honorary Member………………………………………………..  $          -0-